final project of accounting

in the accounting process, there may be economic events that do not immediately trigger the recording of the transaction. These are addressed via adjusting entries, which serve to match expenses to revenues in the accounting period in which they occur. There are two general classes of adjustments:

• Accruals - revenues or expenses that have accrued but have not yet been recorded. An example of an accrual is interest revenue that has been earned in one period even though the actual cash payment will not be received until early in the a next period. An adjusting entry is made to recognize the revenue in the period in which it was earned.
• Deferrals - revenues or expenses that have been recorded but need to be deferred to a later date. An example of a deferral is an insurance premium that was paid at the end of one accounting period for insurance coverage in the next period. A deferred entry is made to show the insurance expense in the period in which the insurance coverage is in effect.
  
  
  
  
  
  

  Definition of 'Inventory'

  The raw materials, work-in-process goods and completely finished goods that are considered to be the portion of a business's assets that are ready or will be ready for sale. Inventory represents one of the most important assets that most businesses possess, because the turnover of inventory represents one of the primary sources of revenue generation and subsequent earnings for the company's shareholders/owners. 
  
  

  Property, Plant and Equipment

  These are referred to as "fixed assets". In other words, these are the corporation's real estate, buildings, office furniture, telephones, cafeteria trays, brooms, factories, etc. They are the physical assets the company owns but can't quickly convert to cash. Depending on the type of business, these may or may not make up a large percentage of the total assets. Most of the assets of a railroad or airline will fall into this category (these companies must continue to buy railroad cars and planes to survive - both of which are fixed assets). An advertising agency on the other hand, will have far fewer fixed assets. They require nothing but their employees, some pencils, and a few computers. 
  
  
  

  Definition of 'Property, Plant And Equipment - PP&E'

  A company asset that is vital to business operations but cannot be easily liquidated. The value of property, plant and equipment is typically depreciated over the estimated life of the asset, because even the longest-term assets become obsolete or useless after a period of time.
  
  Depending on the nature of a company's business, the total value of PP&E can range from very low to extremely high compared to total assets. International accounting standard 16 deals with the accounting treatment of PP&E. 

  The Cash Flow Statement

  The Cash Flow Statement is divided into three distinct sections:
  

  • Cash flow from operations
  • Cash flow from investing activities
  • Cash flow from financing activities
  The Cash Flow Statement

  The Cash Flow Statement is the third report in the Financial Statement package (the financial triumvirate if you will). The Statement is fairly new to the financial statements financial package, as it was only added in 1987 when SFAS 95 (Statement of Cash Flows) was issued. Prior to 1987, companies were allowed to provide financial on a working capital or cash basis. For a while, many accepted that the adding back of depreciation to net income was an appropriate substitute for a cash flow statement, while others, especially creditors chose to use EBITDA (earnings before interest, taxes, depreciation and amortization). EBITDA is of course a measurement that maintained wide usage up to the late 1990s, before a string of corporate scandals (led by Enron and Worldcom) removed it from business pages.
  The Cash Flow Statement is divided into three distinct sections:
  

  • Cash flow from operations
  • Cash flow from investing activities
  • Cash flow from financing activities

  
  

  
  
  
  
  
  
  
  As is the case with the balance sheet, the cash flow statement does not form part of the double entry system of accounting. As a result, some students are often challenged in their attempts to prepare the statement, confusing the sources (income statement and balance sheet) from which the information should be drawn and where to place the information on the cash flow statement.
  

  The following will help you as you prepare your next cash flow statement:

  • Financial information thatyou'll need:
  •    The most recent income statement
  •    The most recent balance sheet
  •    The prior period balance sheet
  •    Any additional notes pertaining to the transactions of the company during the periods under consideration.
  • Note all the non-cash charges that were applied against revenue. The most common of these is Depreciation
  • Note all the non-cash income that was added to revenue. A common one is Profit from sale of fixed assets. This is usually "paper" profit that does not represent the flow of cash, and should therefore be deducted from income.
  • Compare the two balance sheets. Given the sectional nature of the cash flow statement (see above), you should divide your balance sheets into the three cash flow statement sections.
  • Deduct line items (except cash) on the prior period balance sheet from similar line item on the most recent balance sheet.
  • Deduct line items (except cash) on the prior period balance sheet from similar line item on the most recent balance sheet.
  • Use the following rule with changes in assets, liabilities and equity:
  •    An increase in an asset - A use of cash
  •    An increase in liability - a source of cash
  •    An increase in equity - a source of cash
  •    A decrease in asset - a source of cash
  •    A decrease in liability - a use of cash
  •    A decrease in equity - a use of cash

   

accounting cycle

Accounting Cycle Summary

The main and basic objective of accounting in any organization is to collect financial information and to prepare financial statements.To meet these primary objectives through the above mentioned process, it needs a certain cycle which is known as accounting cycle.First step is to collect and analyze the data from transactions then  journalize those transactions into a proper journal.After the general journal entries which is also called book of original entry, adjusting entries are then made from the transactions.After journalizing the data, post those entries(general journal and adjusting) to the ledgers and every account have their own ledger. All transactions for the same account are collected and summarized in one account. After making ledgers, close the accounts by making closing entries of:

1. Revenue Account, 
2. Expenses Account, 
3. Retained Earnings and 
4. Income Summary Account

After journalizing the closing entries, Income Summary Account ledger is made. Then After Closing Trial Balance is made according to the adjusted entries and closing entries, which can also be called as Balance Sheet. Income Statement and Statement of Retained Earnings is made after the trial balance.

adjusting closing entries

Closing entries
                         At the end of the accounting period we make the adjusting entries and than we make the adjusting trial balance.Than we close the accounts after adjusting trial balance at the end of the accounting period.we close the all revenue and all expense account in a temperary account name as income summary account.we also close dividend account in retain earning account.And at the end we close the income summary account into retain earning account.we can explain these closing entries with the help of simple entries.

1.Closing entry of revenue.
                                            We know that revenue has always credit balance so we close the revenue account by making the revenue account debit and income summary account credit.

                        Revenue account
                                                 Income summary account

2.Closing entry of expense.
                                           We know that all the expenses that are made by a business during the accounting period have debit balance so we close the expense account by making them credit and income summary account as debit.

                             Income summary account
                                                                expense account

3.closing entry of income summary.
                                                        We close the income summary account into the retain earning.If the income summary has debit balance than it is make credit and close into retain earning and it has credit balance than it make debit and close into retain earning.

                             Retain earning 
                                                 income summary account

                              income summary account
                                                           Retain earning

4.Closing dividend account.
                                           we know that dividend is not our expense and it is also not revenue it is countra entry and it has debit balance so we close this by making this credit and close into retain earning.
                          
                                  Retain earning
                                                        Dividend account

bank reconsileration

A form that allows individuals to compare their personal bank account records to the bank's records of the individual's account balance in order to uncover any possible discrepancies.






Bank reconciliation statement helps businesses to reduce the amount of unutilized cash in suspense accounts. By adding deposits in transit, deducting outstanding business checks and adding or deducting bank errors, Bookkeeping Services India work closely with you to adjust the bank reconciliation statement in your bank statement and also preparefinancial statement.

The following was obtained from the records of ABC Computers of 30 September 2009

Bank reconciliation statement on 31 August 2009 (Previous month)

		£	£
Balance as per bank statement			12200
Outstanding deposit:			2100
Total			14300
Outstanding cheques:	No: 100	2200
	No: 106	740
	No: 109	540	(3480)
Total			10820 (Opening balance for cash book)

			Cash Book for September 2009
Date	Details	Amount (£)	Cheque	Date	Details	Amount (£)
3	Sales and VAT	3700	110	3	Water and Electricity
4	A Jones	2400			and VAT	400
10	Deposit	3100	111	4	S Payne	21100
15	Sales and VAT	850	112	9	J Kooste	350
30	Deposit	1670	113	10	Purchases and VAT	2700
			114	12	Salaries	4200
			115		Donation	500
			116	20	Purchases and VAT	3150
			118		J Goosen	600
	Pencil Total	11720			Pencil Total	33000

Bank Statement for September 2009

		Debit	Credit	Balance
Date		£	£	£
1	Balance			12200	Cr
4	Cheque 111	21100		8900	Dr
	Deposit		3700	5200	Dr
	Deposit		2100	3100	Dr
5	Deposit		2400	700	Dr
	SF	60		760	Dr
	DO	1400		2160	Dr
10	Cheque 113	2070		4230	Dr
	Cheque 110	400		4630	Dr
	Deposit		3100	1530	Dr
	Cheque 112	530		2060	Dr
	Cheque 614	2180		4240	Dr
	CB	20		4260	Dr
	Cheque 109	540		4800	Dr
	SF	100		4900	Dr
12	Cheque 115	500		5400	Dr
15	Deposit		850	4550	Dr
20	Cheque 118	600		5150	Dr
	Deposit		4050	1100	Dr

Additional information:

1. Cheque 100 was drawn on the 10 March 2008 to pay a payable. (This cheque is therefore regarded as "stale" for this example - some countries may have different requirements for stale cheques)
2. ABC Computers signed a debit order for the monthly instalment on their motor vehicle bought from Speedy Car Sales.
3. Cheque 614 was not drawn by ABC Computers. (Therefore must be taken out of the bank reconciliation)
4. According to the paid cheques, cheque 112 was drawn for £350 and cheque 113 was drawn for £2070.
5. A receivable deposited the amount of £4050 owed by him directly into ABC Computers bank account.

Required:

1. Complete the cash book for September 2009 by starting with the pencil totals.
2. Prepare the bank reconciliation statement as at 30 September 2009.

[edit]Solution

Compare all amounts in the cash book for September 20.9 with the amounts that are present on the bank statement to see if they are the same. All correct amounts should be crossed off on both statements as they do not contain errors. Any erroneous amounts should be marked so that they can be addressed.

Erroneous amounts may include:

1. Reversed numbers i.e. 164 to 614
2. Outstanding cheques
3. Payments received that have not yet been reflected
4. Errors on cheques
5. Date discrepancies (though amounts and figures may be correct)

Prepare the following two statements for any bank reconciliation:

Cash book (Bank account) of ABC Computers	Dr		Cr
Balance b/f	10820
Pencil total	11720	Pencil total	33000
Payable (Cheque 100)	2200	Speedy Car Sales	1400
Purchases and VAT (Cheque 113)	630	Bank Charges and VAT (60+20+100)	180
Receivable	4050
Balance c/f	5160
	34580		34580
		Balance b/f	5160

Bank reconciliation statement

Bank reconciliation	Debit	Credit
Balance as per bank statement	1100
Erronerous cheque (614)		2180
Error on cheque 112 (£530-£350)		180
Outstanding deposit		1670
Outstanding cheques:
Cheque 114	4200
Cheque 116	3150
Cheque 106	740
Credit balance as per cash book		5160
	9190	9190